VMware at Stanford

Stanford University and VMware have an Enterprise License Agreement (ELA) running through August 31, 2014.

The VMware @ Stanford program includes the following for faculty and staff:

Software and Support for Administrative Use

  • Unlimited vSphere Enterprise Plus and vCenter server software with Production Level Support
  • Pre-negotiated discount rate on all other VMware software
  • Free upgrade to current version for all VMware software installed prior to
    August 31, 2011, (regardless of product)
  • Free upgrade to Production Level support for all VMware software purchased before August 31, 2011

Software for Academic/Research Purposes

  • vSphere, vCenter Server, Fusion, Workstation, vCloud Director and more available for free to Stanford's Academic Community for research and academic purposes

Training for all Faculty, Staff and Students

  • Self-paced online training from VMware for faculty, staff and students

Rebates

  • ERP Incentive funds for virtualization – get paid to remove hardware when you virtualize

Software and Support for Administrative Use

Unlimited vSphere Enterprise Plus and vCenter Server Software

During the term of the ELA, schools and departments can use an unlimited number of the following products at no cost:

  • vSphere Enterprise Plus
  • vCenter Server
    • Service for these products is at Production Level and is included.
    • To request your free license keys, fill out the online request form.

Pre-negotiated Discount Rate on All Other VMware Software

Ultimately, you will be able to order these directly on SmartMart from Enpointe, but in the meantime, contact Enpointe and they will provide the pre-negotiated pricing and instructions on how to order.

  • Catherine Henrick - chenrick@enpointe.com
  • Service for these products has also been pre-negotiated at a significant discount, so ask Enpointe about that as well.

Free Upgrade to Current Version for All VMware Software Installed Prior to August 31, 2011 (regardless of the product)

Upgrades should be in your VMware Account. If you don't see them, send an email to Software Licensing: software@stanford.edu

  • This software will be included in Production Level support

Free Upgrade to Production Level Support for All VMware Software Purchased Prior to August 31, 2011 (regardless of the product)

Support should have been automatically upgraded in your VMware Account. If you experience any issues with support, send an email to Software Licensing: software@stanford.edu

Software for Academic/Research Purposes

Free Software Available to Stanford's Academic Community for Research/Academic Purposes

Stanford has joined the VMware Academic Program which provides many VMware products free of charge to the academic community. Specifically:

  • Faculty can use VMware software under specific program usage guidelines, free of charge, in a wide variety of areas of academic research and classroom instruction
  • Students can use this software free of charge for one year with yearly renewals as part of qualified coursework or research projects
  • Software cannot be used for infrastructure purposes. Licenses acquired through the VMware Academic Program are for instructional, research and personal use only

You can read about the program in general at the VMware Academic Program site.

Software can be downloaded directly from the Software Licensing Store.

  • To find VMware products, scroll to the bottom of the page. Products available include vSphere, Fusion, vCenter Server, VMware Workstation and more.

Training for All Faculty and Staff

Self-Paced Online Training

Self-paced online training is available for FREE for faculty, staff, and students

15% Off All VMware Open Enrollment Courses Completed By June 30, 2012

You can enroll in VMware training with a 15% discount if the course is completed by June 30, 2012.

  • Payment by credit card or PO (if more than $7500.)
  • To enroll, contact Joe Reinhold with the following information: Course desired, Name, Email address, Phone number, Address
    • jreinhold@vmware.com: 513.746.2772 Direct | 877.735.1355 Office
    • Feel free to contact Joe Reinhold directly if you have any questions or need help navigating the VMware training page.

Rebates

ERP Incentive Funds for Virtualization

Stanford's Facilities and Energy Management group runs the Energy Retrofit Program (ERP) whose goal it is to help schools and departments reduce their energy use. Through August 2013, the ERP program will provide rebates to schools or departments that use virtualization to remove physical servers from Stanford buildings.

  • For each server removed, Stanford pays approximately $650 (assumes single core server using 225w/server removed).
  • For each server added (e.g. infrastructure), Stanford subtracts approximately $1,957 (assumes 675 w/server added)
  • Incentives can also be calculated using name-plate energy use for all servers, which may yield a higher incentive if the servers removed use significantly more energy, or servers added use significantly less energy than above.

Click here to download the ERP Server Virtualization application.

Who to contact for more information

Stanford:

VMware:

Additional Information

Kickoff Meeting Materials

VMware at Stanford was launched at a meeting at Polya Hall in August 2011. The presentations from the meeting are listed below.

  1. Agenda (Stanford)
  2. Intro Slides (Stanford)
  3. Technical Account Manager Slides (VMware - TAM)
  4. ELA Description, Support and Training (VMware – Account Manager)
  5. VSphere5 & VMware Strategy (VMware – Systems Engineer)
  6. Virtualization Incentives/ERP Program (Stanford)
  7. VMware Vision Project/Value Engineering (VMware)